How to Use Governance Online Meetings

Governance Online Meetings can take on many different types, but the main to a successful governance meeting is to ensure that participants can communicate with one another in the same way when they were in person. This means sharing screens with video and voice calling, and providing immediate responses to questions. This means that anyone could be removed from a meeting at any time, if they are disruptive or inconsiderate. They should also be notified via email with a note of the meeting.

It is vital that the presiding officer or chair of the meeting is able to keep the process on track. In the ideal scenario, meetings for governance will have an agenda and strict timeframes for each item. This will ensure that statutory guidelines for governance meetings are followed and, if the governance meeting is being reviewed by an external entity, it’s likely that they’ll seek evidence of these standards.

Ideally, meetings for governance are scheduled weekly, but this isn’t always practical for all teams. It is suggested to schedule the initial few meetings close together (especially when you are just getting started with Roles) however, you can you can plan to have fewer meetings as your team becomes accustomed to working in Roles.

It is also useful to have a few check-in calls between governance meetings to keep the team in touch and provide an opportunity for those who have concerns or questions to get their issues resolved. It also provides an opportunity to strengthen relationships amongst the senior leadership team.

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